The same username and password can be used to login to Citation HR Software and eSS. To be able to do this, some settings might need to be updated on the user including assigning the 'eSS Employee' role and linking the employee record to the Citation HR Software user profile. Also, having the same login credentials for both applications can save time as this gives the user the option to switch from one application to another without the need to log in separately.
There are two scenarios that will affect the steps you need to take;
Scenario A. An existing Citation HR Software user wants to login to eSS using the same credentials
Scenario B. An existing eSS user wants to login to Citation HR Software using the same credentials
NOTE: If the user is not yet set up as Citation HR Software user or eSS user, set them up as a new Citation HR Software user first, and then follow the steps for scenario A existing Citation HR Software user.
Important: Only a user with 'AccountAdmin' role will be able to alter these changes.
Scenario A. I am already a Citation HR Software user, how can I use the same login credentials for eSS?
Steps:
1. Navigate to Settings > Usernames and Passwords> Users tab.
2. Assign the 'eSS Employee' role to the Citation HR Software user (also assign the 'WHS eSS' role if you allow your staff to submit incidents and hazards via eSS).
3. Link the Citation HR Software user's profile to their employee record.
NOTE: In case the employee record is not showing up, you may need navigate to the eSS Users tab and see if there's an existing eSS User profile for the said user. IF YES, select the eSS User's name and navigate to Access Control > Linked Record> Edit> then click the "X" button on the right side of the employee's record to unlink it. Once done, go back to the "Users" tab and continue step 3.
Scenario B. I am already an eSS user, and now a Citation HR Software user. Can I use the same login?
Steps:
1. Navigate to Settings > Usernames and Passwords> Users tab.
2. Select the eSS User's name on the list.
3. Click Edit, then untick "Self Service Only".
4. Click Update to save changes.
5. Notice that the eSS User's name will be gone from the list of eSS Users tab.
6. Refresh the page, and click "Users" tab. The person's name will then move to the "Users" tab.
7. Select the name of the user and allocate branch access and assign roles.